Who should do this Course ?
This course is appropriate for:
Graduates who desire to enter the HR profession in payroll in MNCs.
MBA (HR) students who want to start their career with MNCs with attractive salaries.
Call Center employees who desire to change to a more specialized field.
Business owners who want to guide and lead their payroll executives to comply with the payroll regulations
and better manage their own enterprise's compensation structure.
Module: 1 Manpower Planning
Organization development – Structure – Planning – Performance Man power planning & organ gram designing
along with KRA’s of individual employee.
Module 2: Recruitment & Selection
Man power request form - Responsible for recruitment through job portals (Naukri.com), consultant,
Headhunting & advertisement Vacancies Using appropriate mediums for all position for corporate, sales
& units of proficient manpower base on manpower planning. Screening, evaluating, Short-listing the candidates,
arranging interviews for short-listed candidates.
Induction of Employees, Offer Letter, Acceptance Letter, Appointment Letter and Completion of all joining
formalities. Responsible for maintenance of recruitment data bank.
Module 3: Employee On-boarding
Welcome an Employee, Introduce Employee (by oral or email. History of Organization, Organization chart,
Introduce of Company policies, Do’s and Don’ts
HR activities-Induction & exit interviews:-
Appropriate induction programs for new member & exit interviews for employees leaving organization
for assessing detail reasons to make corrective actions. Introduction with organization background
along with current turning and future business planning. All documentation of personnel during joining
& relieving along with full & final settlement.
Checking major documents with concerned hired company responsible for employer verification.
HR Policies & System Implementation:-
Initiate various HR policies, its designing (Under Guidance of HR Head) and implementation as per need
of business objective. Strict adherence of all the policies, standard operating procedures for smooth and
error free system.
Module 4: HR-Legal Compliances Management
Labour laws, Shop acts, Salary break up, Time office Management, Pay Slips, Payroll Software (manual) PF, ESI,
(Nomination, Declaration, Updates, Contribution, Returns and Challans), Professional tax, Labour welfare,
Tamilnadu shops act
§ Minimum Wages Act, 1948, State-wise
§ Payment of Gratuity Act, 1972
§ Contract Labour (Regulation and Abolition) Act, 1970
§ Factories Act
§ Employees State Insurance Act, 1948
§ Employee’s Provident Fund and Misc. Provisions Act, 1952
§ Shop & Establishment Act, 1948
§ Workmen’s Compensation Act, 1923
§ Payment of Bonus Act, 1965
§ The Labour Welfare Fund Act, 1953
§ Tamilnadu Minimum HRA Act, 1983
· Providing PF Reports
· Remittance of Challan’s
· Preparation & Filing of Monthly returns
· Transfers, Withdrawals and Annual Returns
· Facilitating PF Inspections
· Maintain 3A, 12 A Register
· Monthly P.F. Statement & Register
· Monthly P.F. Return i.e. 5/10 A
· 12 A. Annual Return
· Annual P.F. Slip
· P.F. Inspection Book & Compliance with P.F. Authority
· compliance related P.F Authority
§ Filling ESIC returns every half yearly
§ Keep the track that each and every new joinee covered under ESIC ACT, should receive the ESIC cards.
§ Providing PT Reports
§ Location wise Remittance of Challans
§ Preparation & Filing of Periodical returns
§ Organizing PT Assessment
§ Representing client at PT Hearings
§ Shops & Establishment License
§ TAX Calculation (Routine Tax Planning) To make Salary Breakup, CTC
Module 5: Payroll Administration
Labour laws, Shop acts, Salary break up, Time office Management, Preparation of Payslips, Payroll software (manual)
Time Office Management
Daily Attendance supervision
Maintaining Leave Records
Time Office Norms
Time office function
Controlling & Maintaining Muster Roll & Updating & supervision at total time office
Renewal and Registration of all the required licenses (Branch wise / Location wise) as & when required
· Salary Break up:
§ Salary slip formation
· Cost to company
§ Designing of CTC
Module 6: Compensation & Benefits
Module 7: Performance Management
Self assessment, Annual appraisal, Evaluation techniques, Salary survey
Kick off Appraisal process on schedule, track progress and manage timely completion of the process
Co-ordinate with the different Department Heads about the appraisal cycle.
Revise/update the appraisal forms and co-ordinate distributions of appraisal forms.
Manage previous year’s appraisal of all employees and co-ordinate with Business Manger/ Sr. Mgt in the ratings.
As per the budget, prepare the revised compensation figures to Sr. Mgt. for the approval.
Increments, Compensation review/restructuring/Benefits & Rewards.
Necessary Feedback to the employees.
Employee Appraisal Analysis and Feed Back.
Module 8: Training & Development
Introduction about the business, Mapping, Skills Required, New versions, Training methods, Material - Design
and Review of the organizations Skill Matrix & Training & Development Policies and Procedures.
Preparation of Training Calendar.
Competency mapping, Culture change management.
Post Training Evaluation.
Module 9: Talent Pipeline - Succession Planning
Review of the job
Review of the candidates, shaping and adaptability
Performance and management
Module 10: Executive HRM
HR Audit, ISO Audit
Module 11: Reports and Records
Regular coordination with Plant HR Heads to update the information and review.
(MRM) Monthly review meeting of all departments on company objective
Preparation of all type of HRIS for HR and Management.
Excel Knowledge (V-LOOKUP, Pivot Table, Freezes panes, Split, Filter etc...)
Payroll Software, HRMS Software
Thanks & Regards,
Discussions related to Management studies in and outside Orissa.
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HR Generalist Training